Terms and Conditions 

This Agreement is between Coffee Cart MPLS LLC (the “Caterer”) and, the company/person paying for coffee catering services (the “Client”) (together, “Parties”) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for the Client’s event identified in the quote provided via email.

  1. Event details
    Client is hiring Caterer to provide coffee beverages, and related services, for their event identified on their online booking form and confirmed in their email titled Coffee Services. Any changes to these event details must be made direct to Coffee Cart MPLS with at least 7 days notice before the event start date and may require additional payment.

  2. Menu to be served
    The Parties have agreed to the menu. Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties.

    -- All drinks can be served hot or iced --

    Drinks

    Espresso

    Latte

    Mocha

    Americano

    Chai Latte

    Hot Chocolate

    Hot Teas (black, green, & herbal)

    Flavors (All syrups are Gluten Free, Dairy Free and Nut Free unless specified)

    2-3 Seasonal Latte Flavors (ex. lavender, maple sage, honey cinnamon, etc.)

    Vanilla Bean

    Chocolate

    Brown Sugar


    Milk Options
    Whole Milk and 2 Alternative Milks (Oat Milk and Almond milk)

  3. Coordination with venue
    Caterer will need access to the Venue no later than 1 hour before the Start Time for the Event, and 45 minutes after the End Time for clean up and load out. Client will make all necessary arrangements, at Client’s expense, to get this access arranged.


    Caterer can set up all coffee-making equipment outside as long as there is no chance of rain and the temperature is above 45F and below 85F. Please note that all espresso machines do not work effectively in extreme temperatures and weather.

  4. What we need from the Client

    1. A level spot within 25 feet of a regular electrical outlet on a dedicated (no other items drawing power from) standard 120v/15-20 amp circuit (If adding a second espresso machine, we need to be within 50 ft of a second outlet on a separate 15-20 amp circuit.)

    2. Minimum of a 6 ft. x 6 ft. area

    3. Trash bin nearby

    4. Access to sink to transfer coffee waste water after event is over

    5. Restroom

  5. Payment & Cancellation Policy

    Upon submission of payment, you agree to the following Payment and Cancellation Policy:


    1. Initial “save the date” deposit of 50% of the total amount is required to secure the date, this deposit is non-refundable.


    2. All payments will be due prior to the Event Date. Coffee Cart MPLS relinquishes any obligation to offer their services at an event if payment in full has not been made by or on the event date.

    3. A 100% refund of the remaining balance will be granted for cancellations made up to two
      weeks prior to the event date.


    4. A 50% refund of the remaining balance will be granted for cancellations made between one week and two weeks prior to the event date.


    5. Any cancellations within one week prior to the event date will require payment in full and will
      be non-refundable.

    6. In the event of rescheduling a cancelled event: If a request to cancel and reschedule an event is received 30 days or more from the event date, then all amounts paid toward the original date may be used as a credit for Client for future services with Coffee Cart MPLS, to take place during the 12 months immediately following the cancelled date, scheduled at Coffee Cart MPLS’ availability. If the request to reschedule is received within 30 days of the scheduled event, then a 25% rescheduling fee on all services may be applied, and all amounts paid toward the original date may be used as a credit for Client for future services with Coffee Cart MPLS, to take place during the 12 months immediately following the cancelled date, scheduled at Coffee Cart MPLS’ availability.

  6. Insurance
    Caterer has or will obtain, general liability insurance relating to Caterer’s services at the Event.

  7. Limitation of Liability

    Client expressly agrees that, to the fullest extent permitted by law, the maximum collective liability of Coffee Cart MPLS and its owners, members, vendors, employees, agents and representative, for all liabilities, actions, damages, costs and expenses of any kind, including attorneys’ fees, absent their willful or intentional misconduct, shall be limited to the amount of the fees actually paid by Client to Coffee Cart MPLS related to the services. Client agrees that, to the fullest extent permitted by law, Coffee Cart MPLS shall not be liable for any claims for punitive damages, consequential damages, special damages, indirect damages, emotional distress, mental anguish, lost profits, loss of enjoyment, lost revenues and/or replacement costs. Any claim brought against Coffee Cart MPLS must be initiated within sixty days of the event.

  8. Indemnification

    Each party agrees to indemnify, defend and hold harmless the other party, its owners, members, vendors, employees, agents and representatives, from all liabilities, claims, actions, damages, costs, and expenses of any kind, including attorneys’ fees, arising from materials and services included in any of the packages or products offered by Coffee Cart MPLS, and also arising out of any actions or omissions by Client, Client’s guests and other persons invited onto the premises by Client.

  9. Additionally

    If Coffee Cart MPLS or Client are unable to perform under this Agreement due to an event beyond its reasonable control, including but not limited to acts of God, war, terrorism, natural disasters, or any other similar events that could not be anticipated, this Agreement is cancelled and Client will receive 100% refund of all amounts paid. In this case, Coffee Cart MPLS has no further liability or obligation to Client and Client agrees to sign a Cancellation Agreement provided by Coffee Cart MPLS.

    This Agreement is governed by and interpreted under the laws of Minnesota. This Agreement constitutes the entire agreement of the parties and supersedes any prior understandings, agreements or representations by them, whether written or oral, related in any way to the subject matter of this Agreement. No amendment of this Agreement will be valid unless set forth in writing and signed by both parties. No waiver by any party of any breach hereunder will be deemed to constitute a waiver of any prior or subsequent breach. Any provision of this Agreement that is invalid or unenforceable, shall not affect the validity or enforceability of the remaining provisions of this Agreement, or the validity or enforceability of the offending provision in any other situation or in any other jurisdiction. This Agreement may be executed in any number of counterparts, each of which taken together shall be deemed to be an original, but all of which shall constitute one and the same instrument.

  10. Resolution of disputes
    We aim to delight all our clients and their guests. If this is not the case, please let us know so we can make it right. In the instance of dispute, the Parties agree to first try mediation, and if that does not work, the matter shall be heard and remain in Minnesota state courts, in Hennepin County, Minnesota. The Parties agree to not post any negative information about the other arising out of the Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.

  11. Entire Agreement
    This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties.